Bechtel Corporation Administrative Specialist, WTP (215522) in Richland, Washington
Requisition ID: 215522
Position Title: Administrative Specialist, WTP (215522)
Location: Richland, WA
Relocation Authorized: None
Work Authorization: Possess right to work in the US without sponsorship
Other Requirements: Pre-employment drug screen, background check
Bechtel is designing, constructing, and commissioning the world’s largest radioactive-waste treatment plant for the U.S. Department of Energy (DOE) in southeastern Washington State. The $12.2 billion project will use vitrification technology to process and stabilize 53 million gallons (200 million liters) of radioactive and chemical waste currently stored at the Hanford Site which is a byproduct of plutonium-production during World War II and the Cold War era.
The cleanup project is one of DOE’s most technically challenging and the largest undertaking of its kind equivalent to building two nuclear power plants. The construction site spans 65 acres (26 hectares) and includes facilities for pretreatment, low-activity waste vitrification, and high-level waste vitrification, as well as an analytical laboratory.
Position is located in Richland WA, works a 9/80 schedule, Monday Thursday 7:00 am to 4:30 pm, every
other Friday 7:00 am to 3:30 pm. Relocation is not authorized for this position.
Works independently to provide administrative and secretarial support of a responsible and confidential nature to help ensure the smooth functioning of a department. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and problems. Handles matters of a highly sensitive and confidential nature.
Principal responsibilities may include but are not limited to:
Perform a variety of secretarial/administrative/clerical duties of either a general or a specialized nature for the WTP Project, through research, analysis, and coordination with other Bechtel entities and WTP functions and disciplines.
Responsibilities entail use of judgment and initiative within guidelines of well-defined scope.
Follow up to ensure completion of actions.
Review deliverables and monitor quality to ensure that all documents conform to established standards and procedures.
Assist employees with standard Bechtel forms.
With a thorough understanding of Bechtel’s organizational structure, functions, and procedures, review incoming communications, work orders, and service requests for subject matter content and route to appropriate supervisor’s attention.
Coordinate requests from client, manager, and in-house staff.
Complete business independently as appropriate. Ensure coverage in absence.
With an understanding of the project’s goals and priorities and the manager’s commitments, compose and distribute complex correspondence using Bechtel standard word processing systems or other software applications, in response to requests for department services; answer inquiries from other departments, area offices, or outside entities.
Prepare and proofread standard forms, correspondence, reports, etc. Assemble, copy, and distribute documentation packages. Process incoming and outgoing facsimiles, transmittals, and correspondence.
Keep abreast of key issues, commitments, and priorities of manager(s). Research information and compile summary reports. Extract data from reference material, either semi-technical or non-technical in scope. Compile, analyze, and prepare or help prepare information for presentations, studies, or reports.
Maintain file of important matters for managers’ attention.
Perform data entry to maintain logs and track documentation. Set up and/or maintain electronic and hard copy files.
Determine action on important or emergency matters or know whom to contact in absence of manager.
Independently anticipate problems / changing priorities and alert manager as appropriate.
Collect, review, and distribute incoming hard copy and electronic mail. Independently handle mail not requiring the manager’s attention. Review for accuracy and format outgoing documents that require the manager’s signature.
Coordinate complex travel arrangements and travel itineraries. Prepare detailed expense reports using Concur or other expense report software, as appropriate.
Independently schedule and reschedule appointments on the basis of manager's commitments and priorities.
Coordinate meetings, arrange for facilities, equipment, and refreshments. Organize material for meetings, presentations, and training sessions. Prepare, collect, review, and distribute meeting agendas, information packets, and minutes. May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
Operate standard office equipment, including automation tools. Independently maintain a hard copy or electronic calendar for responsible manager.
Keeps abreast of advances in relevant office automation technology, equipment, and software applications.
Maintain standard office supplies and standard forms.
Work overtime as requested by management. Performs other duties as required by manager(s).
Must be able to pass a drug screen and background check.
Must be able to demonstrate intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint Office 2010. A skills assessment will be administered to test proficiency.
Must have excellent written and verbal communication skills, including spelling, grammar, punctuation, and proper use of syntax. A skills assessment will be administered to test proficiency.
Requires a high school diploma or equivalent and five years of related secretarial/administrative experience.
Ability to operate standard office equipment.
Knowledge of filing systems and common office procedures.
Experience with answering manager or supervisor office telephones.
Excellent oral and written communications skills.
Effective communication, teamwork, and interpersonal skills required.
Must be proactive, have above average organizational skills, use individual initiative and follow assignments through to completion.
Proven administrative capability including the ability to multitask while maintaining attention to detail and accuracy.
Must be able to operate effectively in an extremely fast-paced, high energy environment.
Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
Must be able to effectively deal with abstract and sometimes ambiguous situations in a positive manner and adjust quickly to changing priorities.
Ability to extract, compile, and assemble data for the preparation of reports.
Must be able to work with confidential material and maintain strict confidences.
Demonstrated knowledge of filing systems and common office procedures.
Ability to produce meeting minutes and coordinate executive-level meetings.
Operation of Bechtel standard computerized systems and other information transmission Knowledge of technical vocabularies and terminology common to the assignment preferred.
Knowledge of Bechtel’s organizational structure, functions, and procedures preferred.
Current experience and knowledge of WTP processes and procedures preferred.
Possess the legal right to work and remain in the United States without sponsorship.
Shaping tomorrow together!
Bechtel is among the most respected engineering, project management, and construction companies in the world. We stand apart for our ability to get the job done right—no matter how big, how complex, or how remote. Bechtel operates through four global business units that specialize in infrastructure; mining and metals; nuclear, security and environmental; and oil, gas, and chemicals. Since its founding in 1898, Bechtel has worked on more than 25,000 projects in 160 countries on all seven continents. Today, our 53,000 colleagues team with customers, partners, and suppliers on diverse projects in nearly 40 countries.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.